If your passport is lost or stolen on a trip, you could be stuck at the border and even denied entry into your home country. To avoid this issue, we recommend following some practical steps:. With these steps complete, if your passport is lost or stolen, you have the information or the contact you need to make a good police report and get a replacement. You may not always need a passport when traveling outside the country. In fact, for travel to and from some areas, a passport card is adequate for returning to the U.

See how a passport card is different from a passport. If you find a lost passport, you are requested to return it the U. Department of State at this address. Use a comparison tool to get quotes for all plans, easily compare, and buy online.

This can be an image scan or hard copy. Give one copy to someone you trust — a friend, family member, or assistant — in case you need to contact them while on your trip. Keep the other copy with you. Did you know? If you find a lost U. Is it possible to insure your passport for theft or loss while you are traveling?During these challenging times, we guarantee we will work tirelessly to support you.

We will continue to give you accurate and timely information throughout the crisis, and we will deliver on our mission — to help everyone in the world learn how to do anything — no matter what. Thank you to our community and to all of our readers who are working to aid others in this time of crisis, and to all of those who are making personal sacrifices for the good of their communities. We will get through this together.

If you're applying for a visa, you may be asked by the immigration agency to submit a certified copy of your passport. Tip: Use the "print preview" feature on your computer or electronic device to align the image so that there's space for the person who certifies the copy to write without covering up any information in the image itself.

Tip: Take your actual passport with you when you get your copy certified. The person certifying the copy will need to inspect your actual passport and compare it to the copy.

Make 2 Copies of your Passport ID Page

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Article Edit. Learn why people trust wikiHow. This article was written by Jennifer Mueller, JD. Jennifer Mueller is an in-house legal expert at wikiHow. Jennifer reviews, fact-checks, and evaluates wikiHow's legal content to ensure thoroughness and accuracy.

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There are 12 references cited in this article, which can be found at the bottom of the page. Explore this Article Making Your Copy. Having Your Copy Certified. Related Articles.

Method 1 of All rights reserved.Before you pack your bags for that late summer vacation, take a moment to scan and archive your important documents, like your primary passport pages and the labels for any of your prescriptions. Making sure they're available even if your bags are lost or items stolen will make it easier to get help if you need it. Apartment Therapy suggests you scan your passport pages, prescriptions, and even credit cards although we might dispute that one and store them in the cloud in case your bags or wallet are lost or stolen while you're traveling.

Being able to bring up an image of your passport on your phone or someone else's computer can speed up the process of proving your identity and getting a replacement at your country's embassy or consulate.

Similarly, if you need a prescription refilled abroad, having the dosage, proper name, and phone number for your doctor or pharmacy will make it easier for a pharmacist to help you out—or even call your doctor back home to authorize an emergency refill.

Credit cards are another matter—they note that if your wallet is stolen, having an image of your credit card numbers may get you at least checked in to your hotel if you tell them your wallet has been stolen. We're skeptical, especially if your wallet is gone and you can't prove your identity otherwise.

With your passport or prescriptions, its more likely you'll get the benefit of the doubt. With a credit card, you're better off just reporting it stolen immediately and seeing what the credit card company can do for you while you're abroad.

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Hit the link below for more travel safety tips, and make sure you keep those scanned images somewhere private. Store them locally on your phone if you don't trust the cloud, but cloud storage makes them easy to retrieve on any device—even if your phone is stolen too.

The A. Shop Subscribe. Read on. Subscribe To Our Newsletter. Alan Henry. Filed to: travel. Share This Story. Get our newsletter Subscribe.Need a Passport. Already Have a Passport. Get My Passport Fast. How to Apply.

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Passport Help. Legal Matters. Renew my Passport. Change or Correct a Passport. Replace a Limited Validity Passport. Get Copies of Passport Records. Report my Passport Lost or Stolen. Passport Services maintains U. Records are protected by the Privacy Act of Records may include:. Passport records do not include evidence of travel such as entrance or exit stamps, visas, or residence permits. The Privacy Act allows you to obtain copies of your records, your minor child, any person for whom you are a legal guardian, or any person who has authorized you to obtain them.

Box Sterling, VA Mail to:. The National Archives and Records Administration maintain records for passport issuances prior to You may contact them at the following address:.

Subscribe to get up-to-date safety and security information and help us reach you in an emergency abroad. You are about to leave travel. Department of State.Capture all relevant data in a few seconds. Reduce check-in time and increase the traffic flow. Reduce the chance of human error! Choose security helding all the info captured in an encrypted database. Configure any purging or data visibility according to internal or external compliance rules. Save money through scanned images, digital registration cards and e-invoices.

Replace the paper documentation and reduce your Co2 footprint. With just one click, Scan any ID document. Optional: Let your guests sign digitally Using one of the supported signature tablets, your guests can sign their registration card electronically. The signature is added directly to their customer profile. Send it all to your PMS. Data is immediately transferred into your in-house system, as required.

PassportScan is also able to keep separate images of all scanned documents. Say goodbye to photocopies. These lists are updated regularly. Every PassportScan update includes all newly added components.

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Also many in-house system can already be addressed without prior configuration. Working with the PMS manufacturer, full integration via xml file or WebServices or interface can be provided. Passportscan Ltd. Contact us Representations Associates. Create a support ticket Log in Downloads Help. Spanish Italian French. Request your Quote. Request video demo. Request your Quote or Request video demo. Check-in simplified.

The best Plug-in for PMS that meet the new european privacy regulations. The solution that simplifies the collection and the management of customer identification data. Watch video. Now mobile. Why choose us. Fast Capture all relevant data in a few seconds. Accurate Reduce the chance of human error!

Secure Choose security helding all the info captured in an encrypted database. Paperless Save money through scanned images, digital registration cards and e-invoices. Scan With just one click, Scan any ID document. Supported Documents. Sign Optional: Let your guests sign digitally Using one of the supported signature tablets, your guests can sign their registration card electronically.

Send Send it all to your PMS. Trusted by 1.Always photocopy your passport before leaving on a trip. Urban legend says that photocopying your passportas an official government document, is illegal -- yet the government recommends that you make one or more copies of your passport in certain situations. Having a copy of your passport when you travel abroad is helpful if you lose the document and you need to get a new one as soon as possible from the embassy.

The U. Department of State recommends that travelers photocopy the information page of their passports before leaving on international trips. Take the copy of the passport with you, but do not store it in the same location as your passport. If you lose the document or someone steals it, obtaining a replacement will be considerably easier if you have the photocopy to prove your identity. In addition to having a copy of your passport handy, the U.

Department of State recommends that you keep two extra passport photos with the copy of the passport. Having the photos helps you avoid having to have them retaken if you have to apply for a replacement passport. When you photocopy the information page of your passport, adjust the photocopier's settings to ensure all the details on the copy are legible. Some copiers' default settings are dark, which would result in the copy's information being difficult to read.

An alternative to photocopying your passport is scanning it with a desktop scanner, then printing it. If possible, set the machine to copy or scan in color. If scanning the document, email it to yourself so you have an electronic version handy. Upon realizing you have lost your passport or someone has stolen it while you are outside the U.

Ask to speak to someone in the Consular Section department and explain the situation. You'll be required to prove your identity and will need to fill out a passport application.

If you already have extra photos as well as a photocopy of your passport, the process will be much quicker. Although it's important to have a photocopy of your passport on you while traveling, there are a few things to keep in mind.

For one, a photocopy of your passport is not the same as the real thing, even though it can be useful if you lose your passport.

passport scan copy

That being said, the information on that passport photocopy is very sensitive, so you should guard this just as you would a passport. And, if you're worried about carrying around a physical passport copy, what you could do is save it as a photo attachment to your phone or email, and this way you will always have it available in case of an emergency. Toronto-based journalist William McCoy has been writing sincespecializing in topics such as sports, nutrition and health.

U.S. Passports

He serves as the Studio's sports and recreation section expert. McCoy is a journalism graduate of Ryerson University. Types of Photo IDs for Passports. Photocopying Of Passports Travel Tips. About the Author. Photo Credits.By using our site, you acknowledge that you have read and understand our Cookie PolicyPrivacy Policyand our Terms of Service.

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Travel Stack Exchange is a question and answer site for road warriors and seasoned travelers. It only takes a minute to sign up. It is not uncommon for travel or holiday accommodation companies to ask for a scan of your passport by email.

Sometimes local laws require them to keep a record of the passport numbers of all visitors. I'm happy to provide that information but you usually have to send it in an unsecured email, which may have consequences as discussed in another question. If a travel agent or someone in an allied industry needs a copy of your passport, you can always send an image with redacted information.

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This is an example from the Home Office site As can be seen, information which is exempt is blotted out blue rectangles.

It shows, yes, you are a British citizen; yes, you have a current passport, and yes, it was issued in the UK. That's all that should be required. Secondary abuse by personnel handling your image at the travel agency is eliminated. In some jurisdictions, redaction is a legal requirement. Consider this extract from Texas, US which lists the information that should be redacted For good cause, the Court may order redaction of additional information.

In the case of Mass, US, they indicate that the last four digits of the passport number be excluded from redaction The rules for redaction are different depending upon jurisdiction.

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In the UK, bank statements submitted for visa evidence can have the account numbers redacted. If a travel agent objects to redaction, especially if the courts in their jurisdiction allow it i. In all events, if you really NEED to send exempt information, you can send it via separate cover. NOTE: for purposes of this answer, I included the right hand side of the portrait page only.

There’s a thriving black market for selfies with passports

There is nothing on the left hand side that needs redaction unless the passport holder is a minor. When asked to send any sensitive information electronically, when the recipient is not going to be willing or able to engage in complicated security measures, I typically put the file in a secure location that I control, like Dropbox, and send a link to that file. When the recipient has confirmed receipt, I remove the contents.

Anyone who intercepts the email can still access the document, but it reduces the window of opportunity from forever down to a minute or two. Someone who needs time to process a vast stream of email or someone who hacks into the email account at a later date will have only an expired and worthless link.

I would think twice about sending a scan of my passport to anyone. But if I was convinced, I would scan it, import the scan into Microsoft Word, and then protect the Microsoft Word document with a password. Then I would share the password with the recipient by telephone. Finally I would attach the Microsoft Word document to an email. Sign up to join this community.

The best answers are voted up and rise to the top. Home Questions Tags Users Unanswered. How to best respond to a request to send a passport scan by unsecured email? Ask Question. Asked 5 years, 4 months ago.

How to Add Passport Scanning - Kodak S2000 Scanner

Active 8 months ago. Viewed 97k times. Could these companies be more responsible, and provide a public cryptographic key at least?